Case Study

How CINEC Campus unified student management for 7,000+ students in 6 months

CINEC Campus, one of Sri Lanka's largest private higher education institutions, was running its operations across a patchwork of standalone software, Excel sheets, and manual processes. What they needed was consolidation. What they got was transformation.

Client CINEC Campus, Sri Lanka

Industry Private Higher Education

Deployment Full institution, 6 months

7,000+

Active Students

200+

Courses Managed

100%

Institution-wide

Client Voice

Trusted by CINEC Campus leadership.

"During our engagement, the Unicloud team has demonstrated strong technical expertise, professional project management, and a good understanding of higher education administrative and academic processes. They have been working closety with our internal teams to support the implementation of the system and provide continuous technicaI support and system improvements."

Capt. Ajith Peiris — Chairman/President - CINEC Campus

The Solution

A full-institution rollout across all six platform modules

Rather than a phased module-by-module adoption, CINEC and UniCloud360 agreed on a comprehensive go-live — all portals simultaneously — after a structured implementation programme.

Student Information System

Single source of truth for 7,000+ student profiles — no more duplicate records across departments.

Admissions CRM

Counselling team increased inquiry-to-registration conversion by capturing and following up on every lead in one system.

Fee Management

Month-end reconciliation time dropped from 2 days to under 2 hours. Multi-currency enabled for international students.

Exam Management

Results published to student portals within hours of moderation — previously took up to 3 weeks via paper slips.

Lecturer Portal

Lecturers manage timetables, attendance, and assessments in one portal — email chains and paper mark-sheets eliminated.

IT Administration

IT team provisions new users in minutes with RBAC — previously required manual coordination across three systems.

The Journey

From contract to full go-live

Discovery & Configuration

Workshop sessions with each department head (Registrar, Finance, IT, Counselling)

Existing data mapping and migration planning from legacy systems

Custom configuration of fee schemes, grade scales, and course catalogue

Parallel Running & Training

Pilot deployment with one school/faculty (300 students)

Staff training programme — role-specific workshops for all 6 portals

Integration testing with existing payment gateway and banking portal

Full Rollout & Go-live

Phased migration of all 7,000+ student records with zero data loss

Full institution go-live — all portals activated simultaneously

Legacy system decommissioned — zero parallel running costs post go-live

Could Your Institution Achieve the Same?

Book a 30-minute discovery call.

We will map your current systems against the UniCloud360 platform and give you an honest assessment of fit, timeline, and cost.

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How CINEC Campus unified student management for 7,000+ students in 6 months

Trusted by CINEC Campus leadership.

A full-institution rollout across all six platform modules

From contract to full go-live

Book a 30-minute discovery call.

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