Free AI Travel & Expense Policy Compliance Checker
Paste your university travel and expense policy. AI checks it against IRS per-diem rates, OMB Circular A-21, and Uniform Guidance 2 CFR Part 200 — and returns a colour-coded compliance gap report with severity ratings (Critical / Warning / Advisory), specific regulation citations, and suggested policy language fixes ready to paste back into your document.
AI-generated output · Free account required · Results may vary
Paste your institution's full T&E policy text or the relevant travel cost sections below. The more complete the policy text, the more accurate the compliance analysis. Partial policies will return findings only for the sections provided.
Paste your full travel and expense policy below. You may include just the travel sections if you prefer a targeted analysis. Minimum recommended length: 300 words.
AI-generated content. Review before use — outputs may contain errors or require adjustments for your specific context.
How to Check T&E Policy Compliance in 3 Steps
Follow these steps to get results in under a minute
Free AI T&E Policy Compliance Checker — FAQ
What federal regulations does this T&E compliance checker cover?
What is 2 CFR 200.474 and why does it matter for university T&E?
What does each severity level mean?
Is this T&E compliance checker free?
How do I use this tool?
Who should use this T&E compliance tool?
How AI T&E Policy Compliance Checker Compares
vs spreadsheets, manual processes, and paid platforms
| Feature | UniCloud360 AI T&E Policy Compliance Checker | Manual policy review | External compliance consultant | Audit firm pre-audit review |
|---|---|---|---|---|
| 2 CFR 200 / Uniform Guidance check | AI cross-references full 2 CFR Part 200 cost principles | Manual — depends on reviewer's knowledge currency | Available — $150–$300/hour engagement rate | Available — included in Single Audit engagement |
| IRS per-diem rate comparison | Checks stated rates against current GSA/IRS schedules | Manual lookup — often missed in internal reviews | Possible — not always in scope | Possible — depends on audit scope |
| Severity-coded gap report | Critical / Warning / Advisory with specific citations | Not produced — findings are narrative only | Available — formatted differently | Available in management letter — after the audit |
| Suggested policy language fixes | Ready-to-paste corrected language for each gap | Not produced automatically | Possible — extra billable hours | Not typically provided by auditors |
| Turnaround time | Under 2 minutes | Hours of manual review | 1–2 weeks for engagement | Post-audit — reactive, not proactive |
| Free with no setup required | Free account required, 15 credits per check | Staff hours — internal cost | $500–$3,000+ per engagement | Bundled in $30,000–$80,000 Single Audit |
What Finance and Compliance Leaders Say
Trusted by lecturers and students across Sri Lankan universities
"We hadn't touched our T&E policy in six years. This found four critical gaps against 2 CFR 200.474 that our auditors had flagged the previous year — gaps we had never properly resolved. The suggested language fixes were precise enough to paste directly into the policy."
"Our Single Audit prep used to take three weeks just for the T&E review. This compressed that to an afternoon. The IRS per-diem discrepancy finding alone would have cost us $18k in disallowances — we caught it before submission."
"Very thorough on the 2 CFR 200 side. I appreciated that it distinguished between gaps that affect federal awards specifically versus the general policy — that's the nuance our auditors care about. The suggested rewrites are a bit formal but a solid starting point."
"I tested it against a policy I already knew had problems and it found all five issues I was aware of, plus two I hadn't noticed. The risk exposure statements for each gap are useful for writing up the audit finding narratives."