Free Tool · IT Infrastructure

Free Cloud vs On-Premises TCO Comparison Matrix

Model hardware refresh cycles against auto-scaling cloud architectures over a multi-year horizon, calculate the break-even crossover, and export a printable TCO decision matrix.

Runs in your browser · No login · PDF export included

Institution Profile

Institution Name

Total System Users

Comparison Period (years)

Annual User Growth (%)

Currency Symbol

On-Premises Costs

Hardware CapEx ($)

Refresh Cycle (years)

Annual Maintenance ($)

IT Staff FTE (on-prem)

Avg. IT Staff Cost ($/yr)

Facility/Power/Cooling ($/yr)

Cloud Costs

Base Cloud Sub ($/mo)

Per-User Fee ($/mo)

One-Time Migration ($)

IT Staff FTE (cloud-managed)

Auto-Scale Factor (%/yr)

Cloud Support Tier

Recommended option

—

Enter your on-premises and cloud costs, then calculate to see the TCO comparison.

Savings: —

Break-even: —

5-yr horizon

Year-by-Year Cost Matrix

Year	On-Prem ($)	Cloud ($)	Δ Savings ($)

Total Cost Ledger

Decision Recommendations

How the TCO comparison works

Follow these steps to get results in under a minute

Enter on-premises costs

Input hardware CapEx, refresh cycle, maintenance, staff FTEs, and facility costs to build the full on-prem total cost model.

Enter cloud costs

Add base subscription, per-user fees, migration cost, staff reduction, and auto-scale factor for the cloud side of the matrix.

Export the decision matrix

Download a printable year-by-year TCO report with break-even analysis and strategic recommendations for your procurement committee.