Free Credit Transfer & Course Equivalency Estimator
Input external transcripts and instantly evaluate credit transfers using customisable grade thresholds, credit caps, and course category matching.
Free — no account required. Export a transfer evaluation PDF for your admissions records.
Transfer Policy
External Transcript Courses
Transfer Evaluation Results
How credit transfer evaluation works
Credit transfer evaluation is the process by which a receiving institution assesses courses completed at another institution and determines which credits — if any — will be recognised toward the student's programme at the new institution.
Most institutions apply two primary filters: a minimum grade threshold (e.g., only courses passed at grade B or above are eligible) and a maximum credit cap (e.g., no more than 90 credits may be transferred in). Courses below the grade threshold or in excess of the cap are rejected regardless of their content.
Frequently asked questions
A "Capped" course passes the grade threshold but cannot be accepted because doing so would exceed the institution's maximum transferable credit limit. Capped courses are otherwise eligible — they are excluded only due to the credit cap. Students may appeal for cap exceptions in some institutions, particularly for specialisation courses in the major.
Category classification (Core Requirement, Major Elective, General Education, Free Elective) determines how an accepted credit is applied toward degree requirements. A "Core Requirement" credit from another institution may only be accepted as an elective substitute rather than satisfying the core directly — this depends on the receiving institution's equivalency mapping, which admissions officers typically review case-by-case.
Yes — include them to see the full picture. Failed courses are automatically rejected and appear in the results with the reason noted. This mirrors the standard admissions review process where all transcript entries are evaluated, even those that do not transfer, to assess the student's full academic history.
Yes — change the minimum grade and credit cap settings and click Evaluate again to see how the same transcript performs under a different institutional policy. This is useful for prospective students comparing their options, or for admissions teams benchmarking their policy against peer institutions.
UniCloud360's Admissions CRM includes built-in credit transfer assessment with equivalency mapping across all partner institutions — no manual review required.
Book a DemoHow to Evaluate a Transfer Transcript
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Real Results from Real Users
Trusted by lecturers and students across Sri Lankan universities
"We evaluated 12 transfer student transcripts in a single afternoon using this tool. The credit cap enforcement is accurate and the category breakdown by Core/Elective is exactly what our registrar needs."
"The per-course rejection reason in the PDF export is exactly what we needed for our formal transfer decision letters. No other free tool gives this level of detail."
"I use this to give prospective transfer students a preliminary assessment during counselling sessions. It sets realistic expectations before their formal application is submitted."
"The ability to switch between grade thresholds and instantly see how the accepted credit count changes is genuinely useful when reviewing edge cases with the academic board."
"The category-level credit summary at the bottom of the evaluation is something our previous spreadsheet model never produced automatically. This is a significant time-saver."
How Credit Transfer Estimator Compares
vs spreadsheets, manual processes, and paid platforms
| Feature | UniCloud360 Credit Transfer Estimator | Manual Spreadsheet | Email to Registrar | Paid Admissions SIS |
|---|---|---|---|---|
| Instant eligibility evaluation | Yes — real-time | Formula setup needed | Days of delay | Yes |
| Grade threshold enforcement | Automatic | Manual VLOOKUP | No tool — email only | Yes |
| Credit cap enforcement | Automatic | Manual tracking | No | Yes |
| Category breakdown (Core/Elective) | Yes | Manual grouping | No | Yes |
| PDF export for admissions records | Yes — built-in | Print manually | No | Yes |
| No login required | Yes | Yes | Yes | Account required |
| Cost | Free forever | Free | Free | Paid subscription |