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Free Tool · Admissions & Registry

Free Graduation Application Form Builder

Configure graduation application form fields for your institution, preview the form, and print a clean blank copy ready for student submission.

Runs entirely in your browser · No login · No data uploaded

Form Header
Form Fields

Toggle fields on/off. Click Add Custom Field to add extra sections.

Configure fields and click Preview Form.

How to Build a Graduation Application Form in 3 Steps

Follow these steps to get results in under a minute

01
Configure the form fields
The form comes pre-loaded with all standard graduation fields — personal details, academic information, convocation preferences, clearance declaration, and signature blocks. Toggle fields off or add custom ones for your institution's specific requirements.
02
Set header details and deadline
Enter your institution name, form title, academic year, and submission deadline. These appear prominently at the top of the printed form so students know exactly when to return it.
03
Preview and print the blank form
Click Preview Form to verify the layout. Print it as a paper form for distribution to graduands — or export to give to your print room for batch production.

How Graduation Form Builder Compares

vs spreadsheets, manual processes, and paid platforms

Feature UniCloud360 Graduation Form Builder Word / Google Docs FormGoogle Forms (Online)Paid SIS Graduation Module
Convocation preferences fields ✅ Attendance, gown size, guests ❌ Build from scratch ⚠️ Basic only ✅ Yes
Academic clearance declaration ✅ Library, fees, portal ⚠️ Checkboxes manual ⚠️ Basic checkbox ✅ Yes
Toggle fields per institution ✅ One-click toggle ⚠️ Delete and reformat ⚠️ Delete and reformat ❌ Fixed form
Add custom fields ✅ One-click add ⚠️ Manual formatting ✅ Yes ⚠️ Admin config
Academic year + deadline on form ✅ Built-in fields ⚠️ Manual addition ❌ Not on form ⚠️ Portal metadata only
Multi-signatory signature blocks ✅ Student + Head + Registrar ⚠️ Manual lines ❌ Online submit only ⚠️ e-Signature only
Cost ✅ Free forever ⚠️ Formatting effort ✅ Free ❌ SIS subscription

What Registry Teams Are Saying

Trusted by lecturers and students across Sri Lankan universities

4.9
★★★★★
4 reviews
JW
Jayantha Wijesinghe
Academic Registrar
★★★★★

"Our graduation application process involves 800+ students each year. Having a consistently formatted form that includes all the right clearance fields — and nothing extra — has reduced the number of incomplete submissions significantly."

SR
Sanduni Rathnayake
Convocation Coordinator
★★★★★

"The gown size and guest ticket fields are the ones we always forget to include when building forms from scratch. Having them pre-loaded as toggleable fields means we never miss them and don't waste time reformatting."

MS
Malika Senanayake
Faculty Administrator
★★★★★

"I added a custom field for 'Research Data Repository Submission' which our faculty requires. It took 10 seconds. The rest of the standard fields were already perfectly configured."

CB
Chamara Bandara
Student Records Officer
★★★★☆

"The submission deadline field on the form header is a small detail that prevents a lot of student queries. When the date is printed right on the form they can't claim they didn't know."

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