Free Tool · Planner

Free Substitute Teacher Planner for Schools

Build a clear substitute teacher day plan in minutes — enter class details and emergency contacts, add timed lesson periods with per-activity instructions, get automatic conflict alerts, then export a print-ready PDF, iCal event, or CSV — built for any school student management system.

Runs entirely in your browser · No login · No data uploaded

Class Details

Absence Date *

Teacher Name *

Class / Subject *

Grade Level

Room Number

Number of Students

Substitute Teacher Name (if known)

Emergency Contacts

School / Office Phone

Emergency Contact 1 — Name

Emergency Contact 1 — Phone

Emergency Contact 2 — Name

Emergency Contact 2 — Phone

Important Notes

Medical / Allergy Alerts

Behavioral / Seating Notes

Attendance Instructions

General Notes for Substitute

Add Period / Activity

Period / Block Name *

Activity Type

Start Time

End Time

Activity Description *

Materials / Resources

Special Instructions for Substitute

No plan yet

Fill in the class details and add at least one period, then click Try Free Substitute Teacher Planner →

How to Create a Substitute Teacher Plan in 3 Steps

Follow these steps to get results in under a minute

Enter Class Details

Fill in the absence date, class name, grade, room number, and emergency contacts so the substitute has everything they need upfront.

Add Periods & Activities

For each class period or activity block, enter the time, description, materials, and specific instructions — conflicts are flagged automatically.

Export Your Plan

Download a print-ready PDF sub plan, export an iCal event for calendar sharing, or save a CSV for your records.

Common Questions

Substitute Teacher Planner — Frequently Asked Questions

What is a substitute teacher planner?

A substitute teacher planner is a free online tool that helps classroom teachers create clear, structured day plans for substitute teachers covering their class during an absence.

How do I use the substitute teacher planner?

Enter your class details and emergency contacts, add each lesson period with time, activity description, and instructions for the sub, then preview and export the complete plan as PDF, iCal, or CSV.

Is this substitute teacher planner free?

Yes — completely free with no login, subscription, or software download required. Everything runs entirely in your browser.

Who should use this substitute teacher planner?

Classroom teachers preparing for planned or unplanned absences, department heads, instructional coaches, and school administrators who coordinate substitute coverage.

How do I export results from the substitute teacher planner?

Click Download PDF for a print-ready formatted substitute plan, Export iCal to add the event to Google Calendar, Outlook, or Apple Calendar, or Export CSV to save a spreadsheet-compatible copy.

How undefined Compares

vs spreadsheets, manual processes, and paid platforms

Feature	UniCloud360	Printed Paper Template	Google Docs	School Admin Software
Free to use	✅ Completely free, no account needed	⚠️ Costs paper and printing	❌ Requires Google account	❌ Paid subscription required
Timed period scheduling	✅ Start and end time per period	❌ Manual time-writing only	⚠️ Basic time fields only	⚠️ Often not sub-specific
Automatic conflict detection	✅ Flags overlapping periods instantly	❌ No conflict detection	❌ No conflict detection	⚠️ Basic scheduling only
Emergency contacts section	✅ Dedicated contact fields	❌ Must write manually	⚠️ Generic contact fields	⚠️ Not sub-plan focused
iCal / calendar export	✅ One-click iCal export	❌ No calendar integration	❌ No export feature	⚠️ Limited calendar sync
No login required	✅ Runs fully in the browser	❌ Requires Google account	❌ Account required	❌ School login required

Real Results from Real Users

Trusted by lecturers and students across Sri Lankan universities

4.9

★★★★★

4 reviews

Ms. Amara Osei-Bonsu

Primary School Curriculum Lead, University of Cape Coast

★★★★★

"I used to spend 20 minutes hand-writing sub plans on index cards. This tool lets me build a complete plan with timed periods and emergency contacts in under five minutes — the PDF looks professional."

Dr. Priya Nair

School Administration Faculty, Tata Institute of Social Sciences

★★★★★

"The automatic conflict detection caught an overlap I made between Period 3 and lunch — something I would have missed entirely. The iCal export is a bonus for sending to the office calendar instantly."

Prof. James Whitfield

Education Management Lecturer, University of Exeter

★★★★☆

"I recommend this tool to my student teachers as a model of what a well-structured substitute plan looks like. The medical alerts and behavioral notes sections are often overlooked — it gets them right."

Ms. Fatima Al-Rashidi

Special Education Coordinator, Sultan Qaboos University

★★★★★

"The medical and allergy alert field is exactly what was missing from our old paper templates. Having all critical information on one formatted page gives substitutes — and parents — real peace of mind."

Embed This Tool on Your Site

Copy the code below to embed the Substitute Teacher Planner on your school or EdTech website.

<iframe src="https://unicloud360.com/tools/substitute-teacher-planner/" width="100%" height="700" frameborder="0" title="Free Substitute Teacher Planner"></iframe>

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