Withdrawal Refund Timeline Schedule Tool
Automatically compute sliding tuition refund percentages based on the exact calendar day a student withdraws — aligned to your institution's term calendar and refund policy.
Runs entirely in your browser · No login · No data uploaded
Define refund tiers by week of term. Add rows for each refund bracket.
Configure your term dates, refund schedule, and student withdrawal date, then click Calculate Refund.
How to Calculate a Withdrawal Refund in 3 Steps
Follow these steps to get results in under a minute
How Withdrawal Refund Tool Compares
vs spreadsheets, manual processes, and paid platforms
| Feature | UniCloud360 Withdrawal Refund Tool | Manual Calendar Counting | Policy Document Lookup | Paid SIS Withdrawal Module |
|---|---|---|---|---|
| Day-accurate refund calculation | Exact day identified | Manual week count | Manual document | Yes |
| Custom refund brackets per term | Configurable weeks | Fixed policy | Fixed policy | Admin config |
| Refund amount + forfeited amount | Both computed | Manual arithmetic | One figure only | Yes |
| Print-ready refund notice | Student + admin copy | Manual letter | No | PDF export |
| Full schedule table for the term | All brackets shown | Lookup one at a time | No | Admin portal only |
| Cost | Free forever | Manual effort | Free | SIS subscription |
What Finance and Registry Teams Are Saying
Trusted by lecturers and students across Sri Lankan universities
"We had a student dispute a refund calculation because they left on day 13 of week 2 and we gave them the week 3 refund rate by mistake. This tool removes human error entirely — the exact day maps to the exact bracket every time."
"The printed refund notice is the most useful feature. Students sign it and we keep a copy — the notice shows the withdrawal date, which week bracket applies, the refund amount, and the forfeited amount. No disputes about what was agreed."
"We configured our exact 6-bracket policy once and now any staff member can process a withdrawal refund correctly without looking up the policy document. It's now shared across the entire student services team."
"The full schedule table for the term is something we print and post on the student notice board at the start of each semester. Students can immediately see their refund entitlement without coming to the office."