Dorm Rent Deposit & Utility Allocation Tracker
Track room security deposits against wear-and-tear deductions, utility arrears, and damage charges — calculate net refunds and print deposit settlement statements at room vacating.
Runs entirely in your browser · No login · No data uploaded
Click Add Student Room to start tracking dormitory deposit settlements.
How to Track Dorm Deposit Settlements in 3 Steps
Follow these steps to get results in under a minute
How Dorm Deposit Tracker Compares
vs spreadsheets, manual processes, and paid platforms
| Feature | UniCloud360 Dorm Deposit Tracker | Manual Spreadsheet | Email and Receipt Tracking | Paid Housing Software |
|---|---|---|---|---|
| Per-room deposit settlement | Itemised deductions | No structure | Paper receipts | Config required |
| Deduction categories | Wear, utility, damage | Manual noting | No categories | Fixed categories |
| Net refund calculation | Auto-computed | Manual arithmetic | Not calculated | Yes |
| Batch + individual print | Both options | One email at a time | No | Single report |
| Cost | Free forever | Manual effort | Disorganised | Paid system |
What Housing Teams Are Saying
Trusted by lecturers and students across Sri Lankan universities
"End of semester we process 300+ room vacatings. Each deposit settlement used to involve a paper form, a manual calculation, and a handwritten receipt. Now we enter the deductions, print the settlement statement, and hand it to the student in 2 minutes."
"The itemised deduction categories — wear-and-tear, utility, damage — are exactly what we need for disputes. When a student questions a charge, we can show them the itemised statement and the specific category. It has significantly reduced deposit disputes."
"The batch print-all feature saves us from generating 300 individual documents. We print the full settlement summary, highlight any rooms with excess deductions, and pass it to finance for processing. One document, all the information."
"Students appreciate receiving a professional-looking settlement statement rather than a handwritten note. The printed statement with the institution name, student name, room number, and itemised deductions looks official and trustworthy."