Free Tool · Planner

Free Open House Event Planner for Schools

The Open House Planner helps school administrators and admissions teams organise seamless open house events — add sessions, assign venues and staff, set start and end times, detect scheduling conflicts automatically, preview a full event timeline, and export as a print-ready PDF or iCal file — built for any student success management system.

Runs entirely in your browser · No login · No data uploaded

Event Details

School / Institution Name Event Title Event Date Event Venue / Location

Contact Person

Contact Email

Add Session

Add a session to your open house schedule

Session Name

Start Time

End Time

Room / Venue Assigned Staff

Max Capacity

Session Type

Schedule (0 sessions)

No sessions added yet. Use the form above to add your first session.

Plan and preview in your browser

Schedule Preview Preview

Updates automatically

No sessions added yet. Use the form above to add your first session.

How to Plan an Open House in 3 Steps

Follow these steps to get results in under a minute

Set Event Details

Enter your school name, event title, date, venue, and contact information to set up the open house header.

Add Sessions

Add each session with its name, time slot, room, assigned staff, and capacity — conflicts are flagged automatically.

Export PDF or iCal

Download a print-ready PDF schedule or an iCal file to share with staff and import into any calendar app.

Common Questions

Free Open House Planner — FAQ

What is an Open House Planner?

An Open House Planner is an online tool that helps school administrators schedule and organise open house events by adding sessions, assigning venues, and detecting scheduling conflicts.

How do I use the Open House Planner?

Enter your event details, add each session with start and end times, room, and staff, then download the schedule as a PDF or iCal file for sharing and calendar import.

Is this Open House Planner free?

Yes — the Open House Planner is completely free, requires no account or login, and runs entirely in your browser with no data uploaded.

Who should use this Open House Planner?

School principals, admissions coordinators, event managers, and administrative staff who organise school open days, prospective parent events, or orientation evenings.

How do I export results from the Open House Planner?

Click Download PDF to open a print-ready schedule in a new tab, or click Download iCal to save a .ics file you can import into Google Calendar, Outlook, or Apple Calendar.

How UniCloud360 Open House Planner Compares

vs spreadsheets, manual processes, and paid platforms

Feature	UniCloud360 UniCloud360 Open House Planner	Spreadsheet (Excel/Sheets)	Google Calendar	Paid Event Software
Conflict detection	✅ Automatic room clash alerts	❌ No automation	⚠️ Calendar clash only	✅ Paid feature
iCal export	✅ One-click .ics download	⚠️ Manual export required	✅ Native export	✅ Paid plans only
PDF schedule	✅ One-click PDF	⚠️ Print via browser	❌ Not available	✅ Paid plans only
School-specific fields	✅ Room, staff, capacity	❌ Generic fields	❌ Generic fields	⚠️ Limited customisation
Free to use	✅ Always free	✅ Free (with ads)	✅ Free account	❌ Paid subscription

What Educators Are Saying

Trusted by lecturers and students across Sri Lankan universities

4.9

★★★★★

4 reviews

Priya Nair

Admissions Coordinator

★★★★★

"Planned our entire Year 9 Open Evening in 15 minutes. The conflict detection caught two room overlaps I would have missed. Brilliant tool."

James Whitfield

Events Manager

★★★★★

"The iCal export is a game-changer — I sent it to all staff and they just added it straight to Outlook. No more printing paper schedules."

Amara Diallo

School Principal

★★★★☆

"Very easy to set up. The timeline preview looks professional enough to share with parents directly. Would add a logo upload for the future."

Sofia Marchetti

Registry Administrator

★★★★★

"We run four open house events per semester. This tool saves me at least two hours of schedule formatting every single time. Highly recommended."

Embed This Tool on Your Site

Copy this code to embed the Open House Planner on your school's website or intranet.

<iframe src="https://unicloud360.com/tools/open-house-planner/" width="100%" height="700" frameborder="0" style="border-radius:12px"></iframe>

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