Free PhD Application Tracker
Track every PhD application, including stage, deadline, supervisor, and readiness, in one dashboard. Log progress, flag missing evidence, get deadline alerts, and export a clear application report.
Runs entirely in your browser - No login - No data uploadedCreate Tracking Entry
Multi-Program Application Board
Track multiple PhD applications by stage before generating the dashboard.
AI Supervisor Outreach Email Writer
~3 credits - ~1,100 tokensAI-generated content. Review before use — outputs may contain errors or require adjustments for your specific context.
Use research fit notes and non-sensitive background only. Review and personalize the email before sending it to a supervisor.
AI will use the selected board programme, supervisor, university, research fit, and your notes.
Log Ongoing Data
Application Checklist
Institution-Specific Details
Application board
0 programsSupervisor contact tracker
0 contacts| Supervisor | Fit | Status | Follow-up |
|---|
Deadline priority queue
0 deadlinesEnter application details, then click the Try button to generate the PhD application dashboard.
Review Needed
Create or update a tracking entry to show application status, progress bars, alerts, and export-ready actions.
Progress bars
Application log
Sample entries| Applicant | Stage | Progress | Status |
|---|
Automated alerts
How to Track PhD Applications in 3 Steps
Follow these steps to get results in under a minute
Free PhD Application Tracker FAQ
What is a PhD application tracker?
How do I use the PhD application tracker?
Can I track multiple PhD programs?
Can I track supervisor outreach?
How does the deadline priority queue work?
Is this PhD application tracker free?
Who should use this PhD application tracker?
How do I export results from the PhD application tracker?
How PhD Application Tracker Compares
vs spreadsheets, manual processes, and paid platforms
| Feature | UniCloud360PhD Application Tracker | Spreadsheet | Email Inbox | Paid Student System |
|---|---|---|---|---|
| Application stage tracking | Built in | Manual columns | Thread dependent | If configured |
| Progress bars and readiness score | Instant | Manual formulas | Not visual | Workflow dependent |
| Deadline and evidence alerts | Included | Manual filters | Search required | Often available |
| Supervisor and funding notes | Included | Free text | Scattered messages | Custom fields needed |
| PDF and CSV export | Both included | Manual export | Manual copy | May require login |
What Graduate Admissions Teams Are Saying
Trusted by lecturers and students across Sri Lankan universities
"The stage dashboard and missing-reference alerts make doctoral application follow-up much easier before faculty review meetings."
"We use the exported report to brief supervisors on proposal readiness, funding gaps, and upcoming deadlines."
"It gives applicants a clear picture of what is complete and what still needs attention before the deadline."
"The CSV export is useful when we reconcile manual follow-up work with our student management system."
Embed This Tool on Your Site
Copy this code to embed the PhD Application Tracker on your graduate admissions, research office, or applicant support page.