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Free Reunion Planning Checklist

Track venue, invitations, budget, and program readiness for your class reunion — with an AI theme and activity idea generator.

Runs entirely in your browser · No login · No data uploaded

Reunion Details
Planning Checklist
TaskStatus
Settings

Enter reunion details and update task status on the left,
then click Try Free Reunion Planning Checklist to check readiness.

How to Check Reunion Planning Readiness in 3 Steps

Follow these steps to get results in under a minute

01
Enter reunion details
Input the class year, institution name, milestone, and expected attendee count.
02
Update your checklist status
Mark each planning task — venue, invitations, RSVP tracking, budget, catering, program, and photography — as Done, In Progress, or Not Started.
03
Check readiness & get AI ideas
Click Try Free Reunion Planning Checklist for an instant readiness result, then get AI-suggested themes and activity ideas for your reunion.
Common Questions

Reunion Planning Checklist — FAQ

What determines reunion readiness in this checklist?
Seven standard planning tasks: venue booked, invitations sent, RSVP tracking set up, budget approved, catering confirmed, program/activities planned, and photographer booked. Each is scored as Done, In Progress, or Not Started.
What does 'Action Required' mean?
It means one or more tasks are still In Progress but none are critically overdue — you're on track but should follow up soon. 'Not Ready' means one or more tasks haven't been started at all.
What does the AI theme and activity idea generator do?
It suggests reunion themes and activity ideas tailored to your milestone year (e.g. 10th, 25th) and expected attendee count, so your planning committee isn't starting from a blank page.
How do I export my checklist?
Click Save/Print Report for a print-ready readiness report or Export CSV to open the task list in Excel or Google Sheets.

How Reunion Planning Checklist Compares

vs spreadsheets, manual processes, and paid platforms

FeatureUniCloud360Reunion Planning ChecklistManual SpreadsheetEvent Planning FirmFree Checklist
Structured task-by-task checklistWarnManual setupYesIncludedYesPurpose-built fields
Instant readiness statusNoNoWarnManual reviewYesAuto-calculated
AI theme & activity ideasNoNoWarnExtra costYesIncluded free
Export optionsYesManual downloadWarnDepends on vendorYesPDF + CSV
CostYesFreeWarnCan cost thousandsYesAlways free

What Alumni Committees Are Saying

Trusted by lecturers and students across Sri Lankan universities

4.9
*****
3 reviews
PM
Priscilla Montague
Reunion Committee Chair
*****

"Seeing every task in one checklist kept our volunteer committee from dropping the ball on catering this year."

DO
Desmond Okafor
Director of Alumni Relations
*****

"The readiness status gave us a clear 'not ready yet' signal six weeks out, which was exactly the nudge the committee needed."

VA
Vivienne Ashcombe-Reyes
Class Reunion Volunteer
****-

"The AI theme ideas gave us a starting point for our 25th that was more creative than the usual gala dinner."

Embed This Tool on Your Site

Copy this code to embed the Reunion Planning Checklist on your institution's website or intranet.

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