Vendor Procurement Milestone Approval Matrix
Track external vendor payment releases against project phase completions — approve milestones, flag overdue stages, and print the payment approval matrix.
Runs entirely in your browser · No login · No data uploaded
Add a vendor contract to start tracking milestone approvals and payment releases.
How to Track Vendor Milestones in 3 Steps
Follow these steps to get results in under a minute
How Vendor Milestone Tracker Compares
vs spreadsheets, manual processes, and paid platforms
| Feature | UniCloud360 Vendor Milestone Tracker | Spreadsheet Tracking | Email Chain Approvals | Paid Procurement Software |
|---|---|---|---|---|
| Milestone approval workflow | Per milestone | Complex formulas | Unstructured | Config required |
| Payment release on approval | Auto-calculated | Manual tracking | Manual email trail | Yes |
| Overdue milestone flagging | Auto-detected | Manual date check | No | Notification only |
| Multi-contract overview | All contracts | Multiple sheets | Separate threads | Yes |
| Print-ready approval matrix | One-click | Manual formatting | No | Scheduled export |
| Cost | Free forever | Manual effort | Disorganised | Paid system |
What Procurement Teams Are Saying
Trusted by lecturers and students across Sri Lankan universities
"We manage 8 active vendor contracts at any time. Previously approvals were tracked via email and spreadsheet — payments were sometimes released before formal approval. This tool makes the approval gate mandatory before the payment amount is calculated as 'released'."
"The overdue milestone flag is the most valuable feature. We had a construction contractor who submitted a Phase 3 payment claim before Phase 2 was formally completed. The tracker showed Phase 2 still pending, which blocked the release automatically."
"For our ERP implementation, every vendor payment was tied to a deployment milestone. This tool gave us a clean matrix we could present to the board showing exactly what had been paid, what was pending, and what was overdue."
"The print output is clean enough to attach to finance committee minutes without any reformatting. We print the approval matrix monthly and file it with the contract documentation."